EDI for the Food & Beverage Industry

As pioneers in the area of Electronic Data Interchange (EDI) expansion, food and beverage producers as well as grocers have made excellent progress to better coordinate the flow of goods in their supply networks with lasting effects. The highest quality is expected with low cost and reliability at the core. EDI is well-established and highly effective already for food producers such as Kroger, Sysco, General Mills, and even the Department of Defense with 10,000 more companies who raised the bar for producers.

EDI offers several benefits to the food industry:

  • An accelerated “orders to cash” cycle, including faster dispute resolution and compressed lead time on orders.
  • Improved data accuracy, which means fewer lost orders and fewer product returns.
  • The ability to add accuracy and speed to lot and expiration of perishable items (Lot Tracking). You can include origin tracking data to determine which field and farm a specific product came from, allowing officials to isolate potential health risks.
  • The Grocery Products P.O. (875) meets distributors’ EDI requirements.
  • For shipment notices (ASN, 856), your ERP system and transporter’s system can be configured for automated import of shipment information such as PRO or tracer information and weight or cubes.
  • For invoices (810/880), learn immediately of rejection so a faulty invoice can be corrected.
  • Most importantly – Cost Savings – EDI drives paperless automation, so you save on labor, paper, forms, postage, paper disposal and more


Food Industry EDI Documents

At Data Communication Solution (DCS), our EDI specialists know the ANSI X12 and GS1 (formerly 1SYNC) standards published by the Uniform Code Council, which are comprehensive and time-tested. These methods include the twin components of EDI (format and transmission) that have evolved over the years to increase efficiency without hassle due to proper consulting.

The required EDI transactions in the food and beverage industry are:

Data Communication Solutions (DCS) EDI Consultants understand all automotive EDI transaction types and integrating them with each trading partner’s unique requirements.

Below is a more complete list of food and beverage EDI transactions and documents:

Food Industry Optional Transaction Sets:
855 – Purchase Order Acknowledgment
856 – Ship Notice/Manifest
860 – Purchase Order Change Request
864 – Text Message
Any New Forms Required by Food Manufacturing
GS1-128 (UCC 128) Labels Service
Customized Packing Slip


EDI provides a number of opportunities to improve the planning and processes, reduce waste, eliminate errors and increase customer satisfaction. Doing EDI without integrating the data can be costly, exposing your organization to unnecessary risk and penalties. DCS EDI Consultants can ensure you are fully integrated and maximizing the benefits of EDI and gaining full competitive advantage. Contact us for a no-cost assessment today!

As a GS1 member, DCS knows your industry and its specific requirements. We bring you the most up-to-date information with our weekly blog post.