What is WAWF?

According to Defense Finance and Accounting Service (DFAS): Wide Area Work Flow (WAWF) is a Paperless Contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting lifecycle. The goal is to enable authorized Defense contractors and DoD personnel the ability to create invoices and receiving reports and access contract related documents.

In the traditional DoD business method, three documents are required to make a payment – the contract, the receiving report, and the invoice. Each of these may arrive at the payment office separately – if they are paper. They are processed individually as they arrive. Information is then manually keyed in to the payment system. Using WAWF, electronic documents are shared through the system, eliminating paper and redundant data entry. Data accuracy is increased and the risk of losing a document is greatly reduced.

The contract is available through a seamless interface with an application called Electronic Document Access (EDA). Contractors have electronic options for submitting invoices and receiving documents. They can submit documents through: the Web, FTP, or EDI.

WAWF supports Department of Defense’s (DoD) efforts to reduce unmatched disbursements in the DoD receipt, acceptance, entitlement and payment process through data sharing and electronic processing. The benefits to DoD are:

  • global accessibility of documents
  • reduced need for re-keying
  • improved data accuracy
  • real-time processing
  • secure transactions with audit capability

For vendors, benefits include the capability to electronically submit invoices, reduction of lost or misplaced documents and online access to contract payment records.

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