Every EDI translator is different, but they’re generally not capable of handling large files, or “monster files.” For outbound flat files, this means files larger than 50 MB. For inbound EDI files, it’s files larger than 2 MB.
Large file data is a problem for BizLink because both inbound and outbound files fail to process when the file is too large. Therefore, it’s important to know how to avoid getting into this problem and how to be best prepared to deal with large file data.
Avoiding Large File Data
The issue of large file data is often caused by internal business practices which result in a “snowball effect.” For example, a company may choose to only send invoices once per week. This creates a massive flat file containing thousands of invoices.
When a large file is sent, it usually will trigger a large inbound file in response. So, if the large 810 (invoice) is sent out, the trading partner will typically respond with a large 820 (payment order). This can cause the EDI translator to crash as it attempts to process the inbound file.
In order to avoid this problem, a good action to take is splitting up less frequent larger transactions into more frequent smaller transactions. For instance, rather sending out all of the week’s invoices at once, generate the invoices throughout the week in smaller quantities.
How to Deal with Large Files
If you’re dealing with large files, how can you help BizLink to process them without crashing? Here are a few steps to take:
- Increase the size of memory in the PARM’s (parameter’s) setting. It would be best to leave this to an experienced EDI specialist.
- For outbound files, increase the interval time for BizLink regarding reading the directory that has the data.
- If the files continue to crash, a manual modification of the data needs to take place. For a flat file, this means extracting complete invoice records and saving the file to a smaller size. For inbound data, it also means breaking down data; however, it’s bit more complex as a new interchange has to be created.
Whether you’re working to keep file sizes under control or dealing with the large files you already have, Data Communication Solutions (DCS) is ready to help. For the solutions to all of your EDI challenges, contact us today.