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DCS Helps Food Producer with Cost-Efficient EDI

Business Need

Wholesome is a Texas-based importer of fair trade and organic sweeteners.  They were expiring their old EDI translator, on SYSPRO™’s EDI and shipping system, and wanted to move to more cost-efficient software.  This was where Data Communication Solutions (DCS) came in.  The project was originally managed by senior DCS EDI specialist Sandy Miller and later taken over by DCS EDI specialist Dawn Stevens.

 The EDI Challenge

DCS’ job was to implement a new EDI translator and communication software so Wholesome could move past their old software.  EDI data that was already in production needed to be mimicked and new trading partners were to continue being added.

The gap analysis for this project required DCS to identify and replace all functionality of the existing EDI gateway within SYSPRO, including table look-ups for cross-reference information and scheduled processing.  DCS looked at EDI data, data in SYSPRO, database tables in SYSPRO, and XML schemas.

 The DCS Solution

Changing Wholesome’s software entailed working with approximately 30 customers and trading partners.  Transactions sets included 810, 850, 855, 856, 875, 880, 940, and 945.  72 maps were created.  PDF printouts were automated to a folder so they could be picked up.

In order to ensure a successful crossover, parallel testing was done with the invoices to ensure that they matched WSI’s current EDI processes.  Testing of inbound orders required a test company created using SysPro.  Documentation and training were given.

Ultimately, DCS was able to automate processes and methods of searching inventory item numbers, learn SYSPRO, and automate inbound orders through the use of Wholesome’s XML Schemas.  This ensured that Wholesome would be able to do AS2 direct communication, lowering VAN bills and personnel costs.  Moving forward, DCS will continue working on setting up new trading partners.  We’re also in the process of setting up new warehouse maps.

Thanks to DCS’ work, Wholesome’s EDI is running in a more cost effective way.  DCS has provided solutions for many more food producers and can help yours as well.  To learn more, contact DCS for your FREE assessment.

 About the Associates

Sandy Miller joined DCS in 2000 and brings to DCS customers extensive experience dealing with multiple EDI software and ERP systems.  She provides training, works directly with customers, and mentors new specialists.  Sandy has over 10 years of experience with IBM and GXS EDI products, as well as SAP and Oracle ERP systems.

Dawn Stevens joined DCS in January 2015.  She brings over 20 years of EDI experience working in customer support, mapping, data analysis, consulting, and implementation of software.  Dawn is well versed in a variety of common operating systems, applications, and hardware with a proven ability to master new tools and technologies quickly.  She is an analytical and solutions-oriented EDI Specialist providing client-focused technical support along with system implementation.