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Electronic Invoicing
Introduction
DCS can help you lower the cost of operation by helping with INbound invoice processing. If your vendors invoice you electronically, you can eliminate the data entry step. Your Accounts Payable department can then focus upon errors and omissions. You can receive e-invoices even if you send vendors PO’s by fax, phone, or email.
Here's How it Works:
1. Receive invoices through EDI. This eliminates accounts payable data entry.
2. Look to the existing payables screens for matches and exceptions from your receiving report.
3. Set deductions if appropriate.
4. Pay electronically. This ensures the cash flow is measured precisely. (E-payment is optional.)
The first step is to check your accounting or MRP system to learn if it has an EDI module, and then call us. Second, qualification is simple: ask the vendor if they support X12 EDI invoicing. They are likely to agree as they can eliminate mailing invoices.
A typical project takes about three weeks: one week for programming, a second week to contact and set up the first few vendors, and a third to provide training to your I.T. and A.P. staff and monitor the new processes. The accounts receivable group works with their existing application, not the EDI system, so little disruption occurs. After a few key vendors are successfully implemented, you can get the rest on board by "working the list" over time
Conclusion
DCS knows your existing EDI and MRP system. Adding a few vendors can be done quickly and economically to prove the concept. A roll-out of only 24 months can then automate most vendors. Considerable savings and wider processing window can be achieved. Our DCS GrowTM development service ensures your implementation will be smooth and your cashflow uninterrupted. The first step is easy, e-mail DCS for your Free Assessment
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